Last Updated: [August 30, 2026]
If you have any questions or feedback, please email us at support@speakon.app.
Cloud Sync
- Cloud Sync controls whether SpeakON stores supported content on SpeakON’s servers so it can remain available across your devices. This may include transcripts, generated text, dictation history, and SpeakON Notes.
- If Cloud Sync is enabled: transcripts, generated text, dictation history, and SpeakON Notes may be stored in SpeakON’s cloud environment, encrypted in transit and at rest. This enables cross-device access to supported features, including SpeakON Notes and dictation history. Personal Information that SpeakON stores or processes, or that service providers process on our behalf, is currently hosted and processed in U.S.-based infrastructure. This statement does not apply to information you direct Agent Features to transmit to a Connected Service, website, recipient, or other third party; those third parties may process information in other locations under their own terms and privacy policies. Access is limited to authorized personnel and service providers who need it to provide, secure, or support the Services.
- If Cloud Sync is disabled: supported content is not retained for cross-device access. Disabling Cloud Sync does not affect processing necessary to provide the transcription or AI features you request. Audio and transcripts may be temporarily processed to complete your requested transcription, editing, or note-generation task. Original voice recordings are retained only for the short term necessary to provide the service output, then deleted unless you explicitly consent for feedback analysis or retention is otherwise required or permitted by law. Cross-device access to SpeakON Notes and dictation history may not be available when Cloud Sync is disabled.
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Whether or not Cloud Sync is enabled, the following data may remain synced across your devices so SpeakON can provide core account and personalization features:
- Custom Dictionary
- Account Settings and Preferences
AI Training
SpeakON does not use your Customer Content, including voice recordings, transcripts, generated text, prompts, edits, dictation history, or SpeakON Notes, to train SpeakON AI models or third-party AI models.
Third-Party AI and Cloud Providers
SpeakON uses third-party AI, speech processing, cloud infrastructure, and service providers to provide the Services. These providers process Customer Content only on SpeakON’s behalf and under contractual restrictions. We contractually require third-party AI and infrastructure providers that process Customer Content for us not to use that content for their own AI model training, independent advertising, or unrelated purposes.
Connected Services
If you choose to sign in with Google or connect another supported service, SpeakON accesses only the account information, permissions, and content that you authorize and that is needed to provide the requested feature. This may include selected text, documents, calendar information, email, Slack content, Google Workspace information, or other connected-service content, depending on the features you use and the permissions you grant. We do not use Google user data for advertising, selling personal information, or generalized AI model training. You may disconnect supported connected services through the applicable account or app settings.
Agent Activity
When you use Agent Features, SpeakON processes the instructions, content, permissions, and action data reasonably necessary to complete the task. You can stop an active Agent task at any time and disconnect supported Connected Services through the applicable settings. Deleting a task or disconnecting a service stops future access but may not reverse actions already completed through a third-party service.
Agent task data is not used to train SpeakON AI models or third-party AI models. Agent task history and saved outputs remain available until you delete them. If you delete an Agent task or your account, associated Agent task data is deleted from active systems within 30 days and from backups within an additional 30 days, unless longer retention is required or permitted for security, fraud and abuse prevention, dispute resolution, enforcement of our agreements, or legal compliance.
Temporary execution data, including intermediate files, webpage screenshots, browser state, tool results, and diagnostic information, is automatically deleted within 30 days after the task is completed or terminated, unless you choose to save it or longer retention is reasonably necessary to complete or troubleshoot the task, maintain continuity, secure the Services, or prevent abuse.
Authentication credentials, Cookies, and session tokens used to connect third-party services are encrypted and retained only as long as necessary to maintain the connection you authorize. They are deleted, revoked, or otherwise rendered unusable after you disconnect the service, the credential expires or is revoked, or it is no longer necessary for the authorized purpose.
Relevant Agent action logs, confirmation records, and safety-review records may be retained for up to 90 days, or longer where reasonably necessary to investigate a suspected violation, protect users or the Services, comply with law, or establish, exercise, or defend legal claims. When data is no longer required, we delete or de-identify it in accordance with our retention schedule.
Managing Your Data
You can delete saved content in the App. You can delete your account through Account > Sign out > Delete account. You may also contact us at support@speakon.app to request access, correction, deletion, or other privacy rights available under applicable law. Requests may be subject to identity verification where required by applicable law.
Voiceprints and Biometric Identification
SpeakON does not create voiceprints or use voice recordings to identify or authenticate you by your voice. We process voice recordings to provide requested speech-to-text, text generation, correction, SpeakON Notes, and related features.
Security
We use industry-standard safeguards designed to protect your data, including encryption in transit and at rest, access controls, security reviews, and vendor controls. SpeakON has obtained a SOC 2 Type 2 report covering specified systems and controls.
Safety and Abuse Prevention
SpeakON may use automated systems and authorized personnel to identify and review suspected fraud, malicious automation, attempts to bypass safeguards, credible threats of violence or serious harm, and other violations of the User Terms. We may refuse or stop a task, restrict access, suspend or terminate an account, and preserve or disclose relevant information where reasonably necessary and permitted or required by law to protect users, third parties, or the Services.
Recording Consent
SpeakON is designed for user-directed voice workflows and is not intended for secretly recording others. If you record, upload, transcribe, summarize, or otherwise process speech that includes another person, you are responsible for obtaining any consent required by applicable law before using SpeakON.
